The word database in very simple terms refers to a form of storage facility in the world of information technology. The rapid pace at which the world is progressing is heavily dependent on technological advancement. The evolution of technology has led to the development of several applications that have eased several tasks for human beings. If a person wants to complete a certain task, then he/she can do it by taking the aid of technology. In a nutshell, technology has invaded almost every aspect of human life.
The significance of having a system for processing bulk data
Organizations and institutes that are being developed have to deal with information that is to be stored or evaluated at a later position in time. The storage of information in a written format or other formats is made easy by the presence of softcopies. The information can be entered into a computer and stored easily.
This type of simple computer storage can work for an individual; however, such type of storage won’t work for business organizations or institutes that are quite expensive. When heaps of records have to be stored then using a suitable system is necessary. The stored records might be revisited or rectified with time.
The change in data or the arrival of new information will also require data modification as updates for a particular record have to be inserted in the record file. To use a database system, the main functions that are part of such a system should be well known so that it can be used properly. In simple terms the different tasks that are entrusted in a database system are given below:
- The storage of information under different categories
The information that is gained from several sources which can include sales records or admission records is sorted in a database system and kept in a well-protected manner. There is a huge space in the virtual world which is why a huge amount of data can be stored without any problem. Even very old files can be reviewed with the help of online archives. The categorical separation of information also helps in keeping everything systematic otherwise it will be impossible to find out important records within bulk data.
- The security of data in all instances
Data security is a vital factor as system crashes are not unknown. A problem in the main system can cause the system to crash but in a database system when the system is rebooted, then the files that have been stored in the system will be reinstated by retrieving them from the backup zone. Most database service providers use the system of Cloud backup as it is by far the safest mode of backup. Filing data using a file system is not that safe as it can be breached and data won’t be available for concurrent use, so people opt for database systems. RemoteDBA.com is a well-known service provider that helps companies to build as well as monitor databases effectively.
- Providing the scope of concurrent access to data
When a database system is being used for storing data, then the authorized personnel who are entitled to update and delete data from the system can access the database system at the same time from different devices. The presence of cloud applications also helps in accessing the data present or stored in the database from practically anywhere. The only thing needed is an internet connection, and then the person can log into the database system with his/her unique login id and password. Therefore, the problems of accessibility are completely obliterated, and the data can be viewed by more than one person at the same time.
- Locating old records in a less time-consuming manner
In old systems, the process of finding out records that were quite old was a tedious job. The files had to be searched one by one for finding out the suitable record, but with DBMS the software programming is done in such a manner that any record both old and new can be directly accessed by entering the necessary information. Old files can be scanned, and new updates can be introduced. In many cases, some files become obsolete and are no longer a part of the record. In such cases, the unwanted files can be sent to the trashcan so that unwanted information is not present in the system. However one should not worry if a file is deleted by mistake because all accidental deletions can be seamlessly managed by retrieving data from the backup space. In the backup zone all information is saved and as Cloud backup is used in most database systems getting very old records retrieved from the virtual backup is quite easy.
- The quick and seamless insertion of information
When new information is to be inserted then in a database system, one can simply pull out the existing records and then use the edit option for inserting the new information in the correct place. Educational institutes that hold student records can easily avail the benefit of this feature of a database because telephone numbers or residential addresses of parents might be changed which has to be updated in the present student information sheet. Updates about sales for business organizations can also be done with similar ease by using a database system. Data solutions are constantly implemented for keeping the database system healthy and frequent health checks and proactive steps are taken for efficiently running the database system.
Therefore, all these tasks concerning data storage and availability which were difficult to handle with a file system of storage became extremely easy with the introduction of the database system