The most utilized and well-liked desktop email program is Microsoft Outlook. To save the entirety of the mailbox’s contents, it uses either PST or OST files. When configuring an IMAP or POP3 account, all data is stored in an Outlook PST file. Conversely, when an Exchange Server from Microsoft is set up, an OST file is utilized to store data. The Exchange Server Mailbox replica that these offline OST files are are servers that store all of the mailbox’s data. All of the data is stored in a folder on the local computer alone by the OST files when the Exchange Server communication is made once more, All of the modifications performed while offline are updated and synchronized with it by the OST file.
On the other hand, the OST file becomes orphaned or unavailable if it cannot establish a connection with the Exchange Server. As a result, this article will teach you various techniques for obtaining data from an unavailable OST file.
What Causes an Inaccessible OST File?
Outlook OST files can become orphaned or unusable in several ways, all of which are detailed below:
- The OST file becomes unusable if the MS Exchange Mailbox is deleted, whether on purpose or accidentally.
- There’s a possibility that a hard drive failure in the Exchange Server hosted by Microsoft will destroy the databases and leave offline OST files orphaned.
- A damaged or corrupt Outlook OST file may result from a power outage that occurs during the synchronization process between the Outlook OST file and the Microsoft Exchange server. Every mailbox on Exchange by Microsoft Server, when set up with Microsoft Outlook, contains an independent OST file.
- As a result, an OST file can only be opened on the machine and profile in which it was initially produced in Outlook.
- An orphan OST file may also arise from an inadvertent change made by a user to the MAPI or domain settings in Outlook.
Various Methods for Extracting Data from Outlook’s Inaccessible OST File
It becomes extremely difficult for users to open or view an Outlook OST file normally if it becomes unavailable, orphaned, or corrupted. Therefore, a user can backup OST file data into PST format to get around the issue of an inaccessible OST file. Users can easily access OST file data preserved in PST format if the OST file gets orphaned or corrupted for any reason. A user can utilize this DataVare OST to PST Converter Software to accomplish the same task in the best possible way.
How to Manually Extract an OST File into a PST Format?
The following steps should be followed by the user to export OST to PST format manually:
- Open the Outlook profile to see the Exchange Server synchronization.
- Create a brand-new Outlook PST file after that.
- Finally, pick and move the necessary calendars, contacts, emails, etc. to an Outlook PST file.
Limitation: This approach can only transfer data from OST files to PST format. This technique can only be used to stop OST file data from becoming inaccessible. The approach is unable to switch an orphaned or harmed OST file to PST format.
A Valuable Way to Extract or Retrieve Data from OST Files
These days, the most common question from users is how to recover data from an orphan or corrupt OST file. Since there isn’t a manual solution for this task, it is advised that users employ the expert solution known as the OST Recovery Tool. It is an all-in-one solution for data extraction from OST files of all kinds. There is no file size restriction when using this utility to recover data from corrupted or orphaned OST files. It exports OST data to PST format after data recovery. Users can now easily and unrestrictedly view the generated PST file in any Outlook profile.
Additionally, it retrieves all of the data items—emails, contacts, tasks, notes, and so on—that are kept in an OST file. This application is simple to launch and operate on any Microsoft Windows OS edition. It is an all-in-one solution for data extraction from corrupted, inaccessible, or orphaned OST files.
They also offer a free demo pack to all users which they convert the initial 25 items from OST files to PST format without paying any fee. This feature helps users to evaluate the working process and functionality of the software.
Final Thoughts
Microsoft Outlook OST files are essential for preserving mailbox data on Exchange Servers. However, users find it more challenging to retrieve OST files in Outlook when they become inaccessible. Consequently, to resolve the issue, the user must extract data in PST format from an inaccessible OST file. As a result, this blog covers numerous techniques for converting corrupt OST files to PST format. They are easily referred to by users to permanently fix any OST file problems.
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