Introduction
Would you like to save important Outlook emails as PDFs? So, you’ve come to the right place! Converting emails into PDF is one of the best ways to retain records or communicate important information for future reference. In this post, I’ll walk you through a few options for saving Outlook emails as PDFs with the correct metadata.
About Microsoft Outlook
Microsoft Outlook is a widely used email client that enables users to send and receive messages, manage their calendars, and organize contacts and tasks. It can be used as a standalone application or as part of the Microsoft Office suite, which includes products like Excel and PowerPoint. Outlook features include email search, color-coding, flagging, and usage in a preview panel, helping users view their emails more clearly. Additionally, the user can share his calendar, schedule an email, and automatically respond to those who do.
Why Do Users Save Outlook Emails as PDFs?
Easy Sharing: PDFs are easy to share with everyone.
Data Security: Emails can be stored as PDFs to prevent unintentional deletion of important data.
Preserved Formatting: Your emails in PDF format ensure they retain their original formatting from Outlook.
Manual Methods to Save Outlook Emails as PDFs
#1: Convert Outlook Emails to PDF Using Outlook’s Save As Option
Open the email you want to convert to PDF in Outlook.
Open the File menu and select Save As from the drop-down list.
Save as PDF format. Select PDF from the dropdown menu.
Choose where you want to save the PDF file and give it a memorable name.
Save file. Click Save to finish the process of saving your Outlook email as a PDF.
#2: Use the Print Option to Convert Outlook Emails to PDFs
Open Microsoft Outlook and choose which emails you want to save in PDF format.
Choose File from the dropdown menu, then Print.
To print to PDF, pick Microsoft Print to PDF from the printer options.
Select Print. A window appears, asking you where you want to save the PDF.
To save Outlook emails as PDFs, select the destination folder and name the file.
Finally, click the Save button.
Note: These methods will work if you are using Windows 10. If you’re running an earlier version of Windows, you might not have this choice. You would need to find another way to save your Outlook emails into PDFs, especially if they contained attachments. The automated approach below works well for converting Outlook emails to PDFs regardless of the version of Outlook you are using.
#3: Pro Solution for Saving Outlook Emails to PDF in Bulk
Many users get stuck while attempting to save Outlook emails as PDFs. Someone could question whether Microsoft Outlook has a built-in feature for printing emails as PDFs. It does, but this feature is only available in Windows 10. Converting Outlook emails containing hyperlinks to PDFs can be difficult if you’re using an older version of the Windows OS. This is why I recommend a solution specifically for storing Outlook emails into PDF files. Softaken PST to PDF Converter is the best tool for saving Outlook emails and attachments as PDFs in bulk.
Software Steps to Transfer Outlook Emails to PDF
Install the PST to PDF converter by downloading the setup file.
The software will give you two options for loading your Outlook emails into the interface: Select File or Select Folder to download numerous ones at once.
The software automatically loads specified Outlook files. You can then specify which folders you want saved as PDFs.
Choose a location to save your converted documents using the browse option. To change this, click the Browse icon.
Once you’ve made all of the necessary adjustments, click the Convert button. The Utility will start automatically converting Outlook emails to PDF.
Why Choose a Professional Method Over Manual Solutions?
Users can save multiple Outlook emails and attachments as PDFs.
The software can save both emails and attachments. You can export multiple Outlook emails as PDFs with related files.
This software is designed to ensure that all aspects of your email remain untouched during the conversion. This implies that all information added to the body, like subject lines, sender and recipient information, links, and photos, will remain unchanged.
It supports all Windows OS editions, allowing you to save Outlook emails to PDF on all platforms.
Frequently Asked Questions – FAQ
Q1: Why do I save Outlook emails as PDFs?
Save Outlook emails into PDFs for convenient sharing while retaining data security and original layout.
Q2: How can I save a single Outlook email as a PDF?
Open the email in Outlook and save it as a PDF file in your preferred place.
Q3: How can I save a large number of Outlook emails into PDFs in one go?
True! You can pick multiple emails, go to File, select Print, and then Microsoft Print to PDF. This can then be saved to all of the selected emails as a single PDF file.
Q4: Are attachments included when saving emails as PDFs?
Exporting attachments typically requires specialized software. You’ll need that application if you want to convert emails and attachments in bulk using PST to PDF Converter.
Q5: Will my email’s format be preserved when saved as a PDF?
Your email will save the original layout of the PDF including text styles, photos and hyperlinks.
Q6: My PST files are corrupted. What shall I do?
If your PST files are corrupted, use the “Recovery Mode” option in some conversion applications to retrieve information before converting to PDF.
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Final Words
Saving critical Outlook emails as PDFs is a reliable way to keep records, share information, and protect your data. Some techniques involve using the “Save As” or “Print” features. This allows you to print Outlook emails while retaining their formatting. Softaken PST to PDF Converter is a specialized software that allows you to make large conversions. You can now handle your Outlook emails as PDFs without difficulty.
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